How to Choose the Best Music for Your Event

Posted on
Aug 28, 2023
How to Choose the Best Music for Your Event

Music is an essential part of any event. It sets the mood of your party or the ambiance of your wedding. Music can influence how your guests feel, helping them become more relaxed and comfortable as your event progresses.

Because of its importance, the music you decide to play during your event isn’t something to think about at the last minute or in your spare time. While you choose your venue, finalize your decor, and decide on the food, you should also plan your music.

If you aren’t sure where to start when building your event playlist, check out this list of things to consider.

1. You (or the Celebrant)

When planning the music for an event, you need to insert some soundtracks that have a special meaning for you, especially if the event is a wedding. Make sure you have a few songs that you love as a couple. If it is a debut, incorporate some of the debutante’s favorite songs. If you’re planning a kids’ party, put in some tunes the little ones will love.

2. Your Guests

If you want to create a truly unforgettable experience for your guests, make sure to include some music you’re sure they’ll love. You can do this by sending a questionnaire to your guests, and if you see a trend, be sure to include it in your event.

You can also consider the age ranges of your guests for your event. Younger guests may prefer the more popular songs you hear today. More senior people may favor the songs that were popular when they were in their teens or twenties. If your event is a wedding, one fun way to incorporate the different kinds of music in your event would be to set up a dance floor and play diverse dance hits through the decades.

3. Your Event

The type of music you have should match the occasion. Imagine if you were to play rock ‘n’ roll during a wedding or soft, slow music during a party!

This is why choosing the right kind of music is very important. If you’re having a wedding, you can have some instrumental love songs playing in the background while waiting for guests to arrive, a heartfelt romantic tune during the wedding march, and some love songs during the reception.

Planning music for a party, however, is another story. You can play upbeat songs or—if it is a formal party—have some instrumental jazz music to suit the mood.

4. Your Program

There’s a chance that you won’t be playing the same kind of music over and over again throughout your event. You should also choose music that can influence how people feel and behave for a specific part of the program, which means choosing music based on what’s happening at the moment.

For example, you can play some fun, upbeat music while waiting for people to come. It sets the mood and gets them excited. During mealtimes, however, you want to play upbeat music still, but at a softer volume to encourage them to talk to each other.

Pro Tip: You don’t always have to play music, like during an announcement or lecture. Remember to always have some music ready so you won’t experience such a thing as “dead air”!

5. Your Event Size

The kind of music you choose for your event should match your event size. If you have an intimate dinner setting, your guests might be put off if you play loud, upbeat music. In the same way, slow, jazz music won’t work with a huge crowd.

6. Number of Songs

Contemporary songs run for around three to five minutes per song. It’s good to have around 20 songs selected and lined up to be on the safe side. You’ll never know when you might need them!

What Kind of Music Should You Get—Recorded or Live?

Recorded or live music both have their advantages and disadvantages.

If you want a livelier crowd, you may want to get live music, such as a band that will interact with the guests. It is, however, a lot more expensive than getting a DJ or playing music from your laptop.

Recorded music, on the other hand, won’t add a visual element the way live performers do at your event. It is, however, a lot cheaper than a live band, and you’ll have an unlimited library of music to access anytime you want.

Browse Eventory PH’s directory for live performers to help you with your music needs for your event.